Frequently Asked Question

With your documents in OneDrive for Business, you can share them with others, control who can view or edit them, and work together at the same time.

Video Guide:

Share a file

1. In the file list, right-click a document, or select a document and then select Share.
2. Select Get a link.
3. Choose who to share with, and if they can view or edit the file.To share with people inside your organization, choose:
   
   • View link – account required - people inside your organization can view, copy, or download the document.
   • Edit link – account required - people inside your organization can edit, copy, or download the document.
   To share with people outside your organization, choose:
   
   • View link – no sign-in required - people outside your organization can view, copy, and download the document.
   • Edit link – no sign-in required - people outside your organization can edit, copy, and download the document.
4. For external links, select SET EXPIRATION, and choose when you want the link to expire.
5. Click Copy and paste the link in an email or post it. Note: Links that don't require a sign-in can be opened by anyone, so make sure the content can be shared publicly.

Share a folder

1. In the file list, right-click a folder, or select a folder and then select Share.
2. Type the names or addresses of who you want to share with.
3. Select Share. The people you share with get an email with a link to your folder.

Work together at the same time

• Everyone with edit permission can work on shared documents together at the same time.
• Within the file, click the Share button to invite more people.
• You can also share documents from the OneDrive app on your phone or tablet.